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Sync an iPhone with Google Apps

Follow these instructions on your iPhone.

  1. Open the Settings application on the iPhone’s home screen.
  2. Open Mail, Contacts, Calendars.
  3. Tap Add Account….
  4. Select Microsoft Exchange.
  5. settings mail calendar contacts on iphoneadd mail calendar contacts account on iphonemicrosoft exchange

  6. In the Email field, enter your full Gmail address.
  7. Leave the Domain field blank.
  8. Enter your full Google Apps email address as the Username.
  9. Enter your Google Apps password as the Password.
  10. Tap Next at the top of your screen. (Choose Cancel if the Unable to Verify Certificate dialog appears.)
  11. When the new Server field appears, enter m.google.com.
  12. Press Next at the top of your screen again.
  13. exchange domainexchange server

  14. Select the Google Apps services (Mail, Calendar, and Contacts) you want to sync.
  15. Unless you want to delete all the existing Contacts and Calendars on your phone, select the Keep on my iPhone option when prompted. This will also allow you to keep syncing with your computer via iTunes.

To sync only the My Contacts group, you must choose to Delete Existing Contacts during the Google Sync install when prompted. If you choose to keep existing contacts, it will sync the contents of the “All Contacts” group instead. If there are no contacts on your phone, the latter will happen — the contents of your All Contacts group will be synced.

iphone exchange mail calendars contactsexchange keep on my iphone

That’s it! You can now access Google Apps from your iPhone. If you have Push enabled on the phone, synchronization starts automatically. You can also just open the Mail, Calendar or Contacts app and wait a few seconds to start a sync.

Sync an Android phone with Google Apps

Using Google Apps on an Android is really easy. Just add your Google Apps account to the phone, then select the services you want to use. Each user should follow these instructions on their own phone.

1. Open the Accounts & Sync Settings screen on your phone. You can do this in Contacts by pressing Menu and touching Accounts, or directly in the Settings application.

Android add an account screen

2. The Accounts & Sync Settings screen displays your current sync settings and a list of your current accounts.
3. Touch Add account.
4. Touch Google to add your Google Apps account.
5. Touch Sign in when prompted for your Google Account.
6. Enter your full Google Apps email address as your username, and then enter your password.
7. Select which services you’d like to sync between your phone and Google Apps.

That’s it! You can now use Google Apps from your Android.

Google Mail Setup

1. I want to use my existing Microsoft Outlook to connect to the business email account

Setting up Outlook
Install Google Apps Sync for Microsoft Outlook® from here
Additional resources are available here

I want to send email using an alias on my account
See the answer at Send from a custom From address for information.

2. I want to access my business email from anywhere

You can access the business email from any computer using the browser (Chrome, Firefox, Internet Explorer, Safari). Browse to www.gmail.com and log in with your email address and password.

3. I want to access my business email from my mobile device (iPhone, Android Phone, etc.)

Instructions for Andriod phone
Instructions for iPhone

4. I want to set up Outlook to connect to a second Gmail account

You can connect to multiple Gmail accounts. However, the main account that Google Apps Sync for Microsoft Outlook® connects to will be the only account to sync your calendar.

Step-by-step guide to link to another Gmail account at this site.